FOLDER SIZE REPORTING

Have you ever noticed that a 10MB file might actually consume 10.1MB on your drive? This discrepancy between a file’s actual size and the space it occupies on disk isn’t a glitch—it’s a fundamental aspect of how file systems work. Let’s explore why this happens and how it affects your storage management.

The Two Key Storage Metrics You Need to Know

Some software tools, including our FolderSizes disk space analyzer, report two distinct size metrics for each file system object:

• Actual Size – The true data content size of the file (what you typically see in file properties)
• Allocated Size – Also called “size on disk,” this represents the actual space consumed on the storage device

Understanding this difference is crucial for effective storage management and can help explain why your drive fills up faster than expected.

How Disk Allocation Works: The Cluster System

Disk space is allocated to files in fixed units called clusters (sometimes called allocation units). Think of clusters as the minimum “parking spaces” that files can occupy on your drive. The size of these clusters varies depending on several factors:

• The file system type (NTFS, FAT32, exFAT, etc.)
• The size of the storage partition
• Specific formatting settings applied to the drive

Most Windows users today are running the NTFS file system, which typically uses a default cluster size of 4KB (4,096 bytes). This means storage is allocated in 4KB chunks, regardless of the actual file size.

Why Your Files Use More Space Than Their Actual Size

Since all files must occupy one or more complete clusters, their “size on disk” (allocated size) is always a multiple of the file system’s cluster size. Here’s how this works in practice:

• A 1-byte text file will still consume an entire 4KB cluster
• A 4,097-byte file requires two complete clusters (8KB)
• A 10MB file that isn’t exactly divisible by 4KB will use slightly more than 10MB of disk space

As a result, any file with a size that isn’t an exact multiple of the cluster size (and most aren’t) will “waste” a portion of its last cluster. This wasted space is commonly referred to as “cluster overhang” or “disk slack.”

Calculating Wasted Space on Your Drives

You can estimate the amount of space wasted due to cluster overhang by using a simple formula:

Estimated Wasted Space = Number of Files × (Cluster Size ÷ 2)

For example, if an NTFS file system with 4KB clusters contains 50,000 files, the estimated wasted space would be approximately 97MB (50,000 × 2,048 bytes). On large drives with millions of files, this can add up to significant storage loss.

FolderSizes can report this cluster overhang not just for individual files but also for entire folders, giving you a complete picture of storage inefficiency across your system.

Other Factors Affecting Allocated Space

Several other factors can affect the relationship between actual and allocated size:

• File System Compression – Compressed files may have an allocated size smaller than their actual size
• Sparse Files – These special files can have allocated sizes much smaller than their logical size
• File Fragmentation – Heavily fragmented files may use additional space due to management overhead
• Advanced File System Features – Features like deduplication can affect space allocation

Why This Matters for Storage Management

Understanding the difference between actual and allocated size is important for:

• Accurate storage planning and capacity management
• Optimizing drives with many small files
• Choosing appropriate cluster sizes when formatting drives
• Troubleshooting discrepancies between reported and available space

For detailed analysis of how your storage is being used, including actual vs. allocated size metrics, download FolderSizes and get a complete picture of your disk space utilization patterns.

Conclusion

The difference between a file’s actual size and its allocated size is an inherent characteristic of modern file systems. While individual files may waste only a small amount of space, the cumulative effect across thousands or millions of files can be substantial. By understanding these concepts, you can make more informed decisions about your storage management strategy.

FolderSizes v9.1 has been released and is now available for download. There are a few notable changes in this build that we’d like to review.

First, we’ve made dozens of user interface enhancements that include the re-introduction of a dark theme (by popular request) and improvements to existing themes. We’ve also improved the scaling of UI elements for high-resolution monitors – including revised icons, enhancements to the installer, better print scaling, and much more.

There are many changes “under the hood” as well, including improved behavior when analyzing DFS shares, improved PDF exports, and various bug fixes.

And finally, the minimum Windows OS requirements have been updated to Windows 7 SP1 or later (or Windows Server 2012 R2 or later). Anyone needing support for older operating systems (Windows Vista, Server 2008) can still download and install the previous FolderSizes v9.0 release.

P.S. We also recently released Permissions Reporter v3 – a major version upgrade to our world-class NTFS permissions reporting solution. We hope you’ll give it a try.

FolderSizes version 9 introduces enhanced installation capabilities that allow administrators to apply license keys during deployment, including support for silent installation scenarios. This feature streamlines the deployment process in enterprise environments.

To use this feature, invoke the FolderSizes v9 installer with the following syntax:

“fs9-setup.exe” LICENSE_CODE=”XXX-XXX-XXX-XXX”

In practice, it will usually be necessary to fully qualify the path to the installer executable. For example:

“c:\myfolder\fs9-setup.exe” LICENSE_CODE=”XXX-XXX-XXX-XXX”

Note that you can combine this capability with one of the following silent installation flags:

– basic UI: /qb (only a progress bar will be shown during the installation)
– no UI: /qn (no UI will be showed during the installation)

And now a final example that installs FolderSizes 9 silently and applies a license key:

“c:\myfolder\fs9-setup.exe” LICENSE_CODE=”XXX-XXX-XXX-XXX” /qn

Key Metric Software has released FolderSizes 9 – a new major version of our world-class disk space analysis software for Windows.

With over a year of development and testing under its belt, FolderSizes 9 introduces sweeping improvements to nearly every feature and function offered by the product. Over a hundred enhancements and fixes make this version of FolderSizes our best yet.

For a high-level overview of what’s new in FolderSizes 9, please see:

https://www.foldersizes.com/features/whatsnew

Or head straight for the download page and try it for yourself:

https://www.foldersizes.com/download

In addition to all the feature enhancements, we’ve also added support for consultant licenses. These allow consulting individuals and companies to use FolderSizes 9 to service their customers broadly, and at reasonable prices.

FolderSizes 9 also finally ends our long-standing support for Windows XP and Server 2003. Microsoft stopped supporting these operating systems back in April of 2014, so it was (probably well past) time for us to do the same. FolderSizes 9 also looks forward by adding official support for Windows Server 2019 and the latest builds of Windows 10.

I’m amazed, at times, when I look back at the growth of FolderSizes since its introduction in 2003. That’s over 16 years of continuous development. And we have no intention of slowing down. So check out the new version and let us know what you think… because we’re always planning for the future.

Key Metric Software is proud to announce the release of FolderSizes 8.5.

The main goal of this release is enhanced support for high resolution displays. We’ve tweaked every aspect of the user interface to ensure correctness in high DPI environments, and now FolderSizes looks and performs beautifully on 4k monitors with display scaling all the way up to 200% (and everything in between).

A range of additional minor feature enhancements and bug fixes are also included in the FolderSizes 8.5 release. And if you’re a FolderSizes v8 license owner, this update is entirely free.

Download the latest version of FolderSizes today.